Similar to Microsoft Word, you can also create page breaks to segment different tables. You can also manually input the cells by clicking the arrow on the lower-left corner and going to Sheets > Print Area. When you create your PDF, everything outside this area will not be included. This will create a thin grey line around the entire area that will be printed. Afterward, go to Page Setup > Print Area > Set Print Area. The first way to define the area is by using click and drag to select all the cells that you want in your document.

Next, you need to determine what area is going to be turned into a PDF, as well as how many rows and columns will be on each page. RELATED: How to Print an Excel Spreadsheet with a Background Defining a Print Area and Fitting You can select an image from your laptop or from the cloud, and this image will be tiled across your entire sheet. To do this, click the Background button in Page Setup. You also have the option to change the background of your printout. You can select one of Office’s generated options, or create one of your own by using the “Customize” feature. Click the arrow on the lower-right corner of the Page Setup section, then click on the Header/Footer tab.

Sheets that are saved in portrait tend to have columns that fall outside of the final print area, which can make your document very difficult to navigate and read.Īdditionally, you can add a header and footer to your final layout. Take note that most Excel spreadsheets are more readable in landscape orientation than in portrait, unless you have very few columns. These work mostly the same as they do in a Word document, so set them based on how you want your finished PDF to look like.

Size: The page size of your finished document.

Orientation: Whether you want your finished file to be in landscape or portrait.

Margins: How large the whitespace is between the edge of a document and the first cell.

Here, you’ll see several options grouped under the Page Setup section. If you’re using Office 2008 or later, navigate to the Page Layout tab. Here’s how to turn your spreadsheet into a presentable and printable PDF document. Your file should be readable and understandable, without random stray columns on other pages or cell sizes that are too small to read. However, when it comes to turning these files into PDF documents that can be read, printed, or distributed to others, it’s something that you should be conscious of.

We often don’t think of Excel spreadsheets as documents with borders, pages, and margins. However, converting an Excel file to a PDF can be a bit tricky. For example, if you wish to send out only a specific portion of a larger sheet, or you don’t want it to be editable.

There are many scenarios when you may want to save an Excel document as a PDF file instead of a spreadsheet.

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